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Hospitality
Production Management System for a US Audio/Visual Production House Zoho Creator + Zia AI
A US-based event audio and visual production company was juggling quotes, schedules, equipment inventory, vendor pricing, and client communication across spreadsheets, email threads, and shared drives.
Hospitality
Industry
7 tools
Stack
Client
US-Based Event Production House
Industry
Hospitality
Service
Zoho Creator + Zia AI
Stack
Zoho Creator, Deluge, Zoho Books
01
Challenge
“A US-based event audio and visual production company was juggling quotes, schedules, equipment inventory, vendor pricing, and client communication across spreadsheets, email threads, and shared drives.”
02
Build
We built a custom production management platform on Zoho Creator - a real-time progress dashboard, a quote engine with tab-view line-item editing, project management with Gantt, invoice and PO workflows, a cables and connectors inventory module, and a client-facing portal.
03
Outcome
The team went from "where are we on that job?" to one source of truth, with clients able to see live project status themselves.
Deliverables
What the system does — functionality shipped.
- Centralised production management replacing spreadsheets and email threads
- real-time progress dashboard
- tab-view quote editor with line items and special vendor calculations
- cables/connectors inventory with quote-to-invoice flow
- client portal with live project visibility
- automated price-update notifications
Technologies
Zoho CreatorDelugeZoho BooksCustom Quote EngineInventory ManagementClient PortalREST APIs
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